You will be asked to complete the Supplemental Information for Assessment form and submit it by the date indicated in your notification letter or email.  Note that the form is slightly different for Pathologists.  This form provide the assessor and the Peer Assessment Committee with detail about the type and scope of practice, practice volume, and professional activities including continuing professional development.

• Supplemental Information for Assessment
• Supplemental Information for Assessment for Pathology
• Case Selection for Pathology

When your practice has been assigned, we will notify you of the name of the assessor who will be visiting you. Although we make every effort to complete the assessment process promptly, scheduling for both assessors and physicians can be complicated, and it may be several months before the actual onsite visit. We recognize the anxiety this delay may sometimes cause, but trust you will understand the logistics of matching  physicians and assessors, both of whom are busy practicing physicians.

The assessor will need to select between fifteen and twenty patient records to review as a part of the assessment process. Please have your day book, diary or appointment schedule available to assist in making this selection. If you are in a hospital-based practice, it is your responsibility to make arrangements with the appropriate supervisor in the hospital’s records department to have access to your charts for specific dates when you were on duty.  PAC assessors are aware that confidentiality oaths or records access codes may be required in some health facilities, and they too will be in touch with the appropriate medical records department. It is not necessary for you to be present during the chart review, but it is important that you set aside about an hour to meet with the assessor prior to the conclusion of the visit. This time provides an opportunity to discuss any questions regarding records or patient care, and allows you to provide any information you consider pertinent to the assessment process.

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the “Evaluation of Onsite Peer Review” which helps us to continue to modify and improve the assessment process.

•   Evaluation of Onsite Peer Review

To complete any of these forms, right -click on the form you want and save it to your device. Then, open it from your directory, fill it out, save it to a name of your choosing.  The forms can then be sent by email as an attachment at: PACNB@cpsnb.org. 

Thank you for your participation!

If have been selected for offsite assessment, you will need to submit the following to us by the date indicated in your notification letter:

• Copies of five charts as specified in the “Instructions to Physicians” below; please choose the instructions which apply to you:
• Instructions to Physicians – Family Medicine
• Instructions to Physicians – Paediatrics
• Instructions to Physicians – Cardiology

Please copy and mail the charts to the Dieppe office via courier or other secure mail. 

For your information, the following documents will be utilized in the Offsite Assessment Process:

• Demographics Form
• Chart Review
• Clinical Practice Guidelines Family Medicine

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the Physician’s Evaluation of Offsite Assessment which helps us to continue to modify and improve the assessment process. You may complete this form, right -clicking on it and saving it to your device. Then, open it from your directory, fill it out, save it to a name of your choosing. It can then be sent by email as an attachment at: pacnb@cpsnb.org

Thank you for your participation!

Virtual remote assessment is similar in nature to an onsite review in that an assessor reviews a number of patient charts, meets with the physician being assessed, and determines an appropriate “scoring” for the assessment. The difference is that the review is done electronically with the assessor having direct remote access to charts, and the physician and the assessor meeting via an electronic chat platform such as Zoom or Facetime. In order to participate in a virtual remote review, the practice must be EMR-based. Physicians who can access their EMR from a remote location and view all the contents of their patient files, may be eligible for a virtual remote assessment. We believe that virtual-remote review may be a more convenient process, with the review being done at a time which works for both the physician and the assessor – and not necessarily in the middle of a busy office day.

The virtual remote review will be done by an experienced assessor who will discuss the process with the physician being assessed in advance online or by phone; carry out the chart review electronically with approved access to the patient records; and meet with the physician electronically following the review to discuss the results. In order to participate in virtual-remote review, physicians will confirm the following:

a) the EMR can be accessed remotely (i.e. from home);
b) the physician is able to provide an assessor with log-in credentials to allow access on a read-only basis to the complete patient chart;
c) the EMR will allow for both the assessor and the physician to view the same record simultaneously if needed.

A detailed explanation of the role of both the assessor and the physician being assessed may be found in the document “The Virtual Remote Review Process”.

Report forms used in a virtual remote assessment are the same as those used for an onsite review. These may be read in The Assessment Process section “Onsite Assessment” above. Virtual Remote review uses a different post-review evaluation form: “Physician’s Evaluation of Virtual Peer Review.”