Please complete the “Supplemental Information for Assessment“ document, and submit it by the date indicated in your notification letter. If you are a Pathologist, please complete the “Supplemental Information for Assessment for Pathology; and review the Case Selection for Pathology. Note: this form may not work with a Mac or Apple product.To complete the form, right-click on the appropriate “Supplemental Information”as noted, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save” and/or “Print” to keep a copy for your records. Attach the completed document to an email to us at: info@pac.cpsnb.org.

When your practice has been assigned, we will notify you of the name of the assessor who will be visiting you. Although we make every effort to complete the assessment process promptly, scheduling for both assessors and physicians can be complicated, and it may be several months before the actual onsite visit. We recognize the anxiety this delay may sometimes cause, but trust you will understand the logistics of matching  physicians and assessors, both of whom are busy practising physicians.

The assessor will need to select between fifteen and twenty patient records to review as a part of the assessment process. Please have your day book, diary or appointment schedule available to assist in making this selection. If you are in a hospital-based practice, it is your responsibility to make arrangements with the appropriate supervisor in the hospital’s records department to have access to your charts for specific dates when you were on duty.  PAC assessors are aware that confidentiality oaths or records access codes may be required in some health facilities, and they too will be in touch with the appropriate medical records department. It is not necessary for you to be present during the chart review, but it is important that you set aside about an hour to meet with the assessor prior to the conclusion of the visit. This time provides an opportunity to discuss any questions regarding records or patient care, and allows you to provide any information you consider pertinent to the assessment process.

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the “Evaluation of Onsite Peer Review” which helps us to continue to modify and improve the assessment process. 

To complete these form, right-click on “Evaluation of Onsite Peer Review” below, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save” to keep a copy for your records; email it to the PAC as an attachment, at info@pac.cpsnb.org.

• Evaluation of Onsite Peer Review

Thank you for your participation!

If have been selected for offsite assessment, you will need to submit the following to us by the date indicated in your notification letter:

• A completed “Supplemental Information for Assessment“ document. Note: this form may not work with a Mac or Apple product.  To complete the form, right-click on “Supplemental Information for Assessment” as previously noted, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save”  to keep a copy for your records.  Print a copy and forward it to the PAC along with the charts as required below.
• Copies of five charts as specified in the “Instructions to Physicians” below; please choose the instructions which apply to you:
• Instructions to Physicians – Family Medicine
• Instructions to Physicians – Paediatrics
• Instructions to Physicians – Cardiology

Please copy and mail the charts to the Moncton office via courier or other secure mail.

For your information, the following documents will be utilized in the Offsite Assessment Process:

• Demographics Form
• Chart Review

Following receipt of your final results and the copy of the assessor’s report, we would also encourage you to complete and submit the “Physicians’ Evaluation of Offsite Assessment” which helps us to continue to modify and improve the assessment process. To complete this form, right-click on “Physicians’Evaluation of Offsite Assessment”  as previously noted, then right-click on the document which appears. Choose “Save as” or “Save target as” and a directory (usually the ‘Downloads” directory) will appear. Save the document under a name of your choosing; then open the document and complete the required information. When you have finished, choose “Save”  to keep a copy for your records; attach a copy and email it to the PAC at info@pac.cpsnb.org.

Thank you for your participation!

Virtual remote assessment is similar in nature to an onsite review in that an assessor reviews a number of patient charts, meets with the physician being assessed, and determines an appropriate “scoring” for the assessment. The difference is that the review is done electronically with the assessor having direct remote access to charts, and the physician and the assessor meeting via an electronic chat platform such as Zoom or Facetime. In order to participate in a virtual remote review, the practice must be EMR-based. Physicians who can access their EMR from a remote location and view all the contents of their patient files, may be eligible for a virtual remote assessment. We believe that virtual-remote review may be a more convenient process, with the review being done at a time which works for both the physician and the assessor – and not necessarily in the middle of a busy office day.

The virtual remote review will be done by an experienced assessor who will discuss the process with the physician being assessed in advance online or by phone; carry out the chart review electronically with approved access to the patient records; and meet with the physician electronically following the review to discuss the results. In order to participate in virtual-remote review, physicians will confirm the following:

a) the EMR can be accessed remotely (i.e. from home);
b) the physician is able to provide an assessor with log-in credentials to allow access on a read-only basis to the complete patient chart;
c) the EMR will allow for both the assessor and the physician to view the same record simultaneously if needed.

A detailed explanation of the role of both the assessor and the physician being assessed may be found in the document “The Virtual Remote Review Process” here.

Report forms used in a virtual remote assessment are the same as those used for an onsite review. These may be read in The Assessment Process section “Onsite Assessment” above. Virtual Remote review uses a different post-review evaluation form: “Physician’s Evaluation of Virtual Peer Review.”